1.TITLE

1.1 The name of the Society shall be “The Stafford Jazz Society” (the Society)

2.OBJECT

2.1 The object of the Society shall be to promote and sustain an appreciation of jazz in all its forms in such ways as the Society through its committee shall decide.

3.MEMBERSHIP

3.1 The members of the Society shall be those who submit a completed application form and pay the annual subscription at the rate or rates fixed by the Committee and who are accepted as members by the Committee in its absolute discretion.

3.2 Subscriptions shall be renewable on 1st September annually or payable on joining.

4.OFFICERS AND COMMITTEE

4.1 The management of the Society shall be in the hands of a Committee consisting of a Chairman, a Vice Chairman, an Honorary Secretary and Honorary Treasurer and eight other members, and the Committee shall have the power to co-opt up to two additional members.

4.2 The Officers and the Committee Members shall be elected by and out of the Society’s paid up members at an Annual General Meeting.

4.3 The Officers and Committee Members shall hold office for one year and be eligible for re-election.

4.4 Committee Meetings shall take place at least six times each financial year and all Officers and Members of the Committee must be notified in writing 14 days in advance of the Meeting.

4.5 A quorum for a Committee Meeting shall consist of the Chairman or Vice Chairman and four Committee Members of whom at least two shall be Officers of the Society.

5.PRESIDENT

5.1 A President may be elected by the Committee.

6.FINANCE

6.1 The financial year shall end on 31st August.

6.2 A bank account and/or building society account shall be opened in the name of the Society and cheques shall be signed by any two Officers.

6.3 The Society may receive donations, grants in aid and financial guarantees. Tickets for any or all of its concerts and other events may, at the Committee’s discretion, be offered for sale to the public.

6.4 The income and property of the Society from whatever source shall be used solely in promoting the objects of the Society and no part of it shall be paid or transferred either directly or indirectly to any other member or members of the Society except in payment of legitimate expenses incurred on behalf of the Society.

7.GENERAL MEETING

7.1 Within fourteen weeks of the end of each financial year the members shall be summoned to an Annual General Meeting of which at least fourteen days notice in writing shall have been given. A quorum for the Annual General Meeting shall consist of the Chairman or Vice Chairman and a minimum of six members of whom a minimum of two shall be Officers of the Society.

8.ACCOUNTS

The members of the Committee shall:

8.1 Keep accounting records for the Society.

8.2 Prepare annual statements of account for the Society.

8.3 Provide for the independent examination of the statements of account of the Society by a person of appropriate experience and standing.

8.4 Submit the independently examined accounts to the members at the Annual General Meeting for their approval

9.AMENDMENTS

9.1 The constitution may be amended by a two-thirds majority of the members present at an Annual or Special General Meeting provided that fourteen days notice of the proposed amendment has been sent to all members.

10.DISSOLUTION

10.1 The Society may at any time be dissolved by a resolution passed by a two-thirds majority of those present and voting at a meeting of the Society of which at least twenty-one clear days notice shall have been sent to all members of the Society.

10.2 If the Society is wound up any assets remaining upon dissolution after payment of proper debts and liabilities shall be transferred to an institution or institutions having similar objects to those of the Society.